Engineering Consultancy Management System is a comprehensive business management platform built specifically for engineering and consultancy firms that handle multiple projects, clients, teams, and technical documents.
From the first client enquiry to project completion and invoicing, the system helps streamline daily operations by centralizing project information, improving collaboration, and reducing administrative work.
Whether you’re managing architectural designs, structural inspections, infrastructure projects, building surveys, or consultancy assignments, the platform provides everything needed to manage projects efficiently while maintaining professional communication with clients.
Designed with security, scalability, and ease of use in mind, the application is ideal for both small consultancy firms and growing engineering businesses.
Perfect For
- Structural Engineering Firms
- Architecture Firms
- Civil Engineering Consultants
- Building Surveyors
- Project Management Consultants (PMC)
- Infrastructure Consulting Companies
- Quantity Surveyors
- Interior Design Firms
- Construction Consultants
- Environmental Consultants
- Geotechnical Consultants
- Mechanical & Electrical Engineering Firms
- Multidisciplinary Engineering Practices
Core Features
Client Relationship Management
Maintain complete client records including:
- Companies
- Individual contacts
- Client history
- Contact details
- Project assignments
- Communication records
- Portal access
Project Management
Manage projects from initiation to completion.
Features include:
- Project creation
- Project status
- Assigned team members
- Milestones
- Deadlines
- Priority levels
- Progress tracking
- Project notes
Drawing Management
Organize engineering and architectural drawings in one place.
- Drawing uploads
- Drawing categories
- Project association
- Version tracking
- Secure storage
- Easy access
Site Visit Management
Record and monitor all site visits.
- Visit scheduling
- Site observations
- Inspection notes
- Images and attachments
- Follow-up actions
- Visit history
Quotation Management
Generate professional quotations with ease.
- Multiple quotation items
- Taxes
- Discounts
- PDF generation
- Email sharing
- Approval tracking
Invoice Management
Create and manage invoices for consultancy services.
- Professional invoices
- Payment tracking
- Due dates
- Invoice history
- Outstanding balances
- PDF export
Vendor Management
Maintain a centralized vendor database.
- Vendor profiles
- Contact information
- Service categories
- Purchase history
- Vendor notes
Staff Management
Manage your engineering team.
- Staff profiles
- Roles
- Departments
- Contact details
- Secure login
- Profile management
Client Portal
Provide clients with secure access to:
- Project information
- Drawings
- Documents
- Quotations
- Invoices
- Progress updates
Reports & Dashboard
Gain valuable business insights through:
- Project summaries
- Revenue reports
- Client reports
- Outstanding invoices
- Staff overview
- Business statistics
Security Features
- Secure authentication
- Invitation-based account creation
- Password reset via email
- Application-specific session isolation
- Database table prefix support
- Role-based access control
- Secure password hashing
- Protected client portal
- Cross-application session isolation for multiple installations on the same server
Email System
The integrated email system allows you to:
- Invite staff members
- Invite clients to the portal
- Send password setup emails
- Secure password reset emails
- Share quotations
- Share invoices
- System notifications
SMTP configuration is supported for reliable email delivery.
Installer Features
- Guided installation wizard
- Database connection testing
- Configurable database table prefix
- Automatic database creation
- Administrator account setup
- Sample/demo data support
- Secure application configuration
Technology Stack
- PHP 8+
- PDO
- MySQL / MariaDB
- HTML5
- CSS3
- JavaScript
- Bootstrap
- AJAX
- REST API Ready
- Responsive Design
Why Choose Engineering Consultancy Management System?
- Purpose-built for engineering and consultancy businesses
- Self-hosted with complete ownership of your data
- No recurring monthly subscription fees
- Modern and responsive user interface
- Secure client portal
- Centralized project and document management
- Professional quotation and invoicing system
- Easy deployment on shared or dedicated hosting
- Supports multiple installations using unique database prefixes
- Cross-application session isolation for secure multi-app deployments
What’s Included
- Complete PHP Source Code
- SQL Database
- Installation Wizard
- Documentation
- Lifetime Source Code Access
- Free Future Bug Fixes (as per license)
Privacy & Security
Your business data remains under your control. As a self-hosted solution, all client information, project records, documents, and financial data are stored on your own hosting environment, giving you full ownership and compliance flexibility.