A complete self-hosted practice management solution built for solo gynaecologists, obstetricians and small women’s healthcare clinics.

Manage patients, appointments, Gynae & ANC records, case histories, medical reports, treatment plans, prescriptions, invoices, payments and patient communication from one secure and easy-to-manage web application.

Instead of maintaining separate appointment books, spreadsheets, patient files, prescriptions and billing records, the Solo Gynae Practice Management System brings the essential clinical and administrative workflow of a private practice into one centralized platform.

Built for Independent Gynaecology Practices

Large hospital management systems can be expensive, complicated and filled with modules a solo practitioner may never use.

This application takes a different approach.

It is designed specifically for independent practitioners and smaller clinics that need a lightweight system covering the complete patient journey—from registration and appointment booking to clinical records, prescriptions and billing.

Complete Patient Management

Create and maintain organized patient profiles with their clinical and administrative information available from one system.

The application helps you keep appointments, Gynae/ANC records, case histories, reports, treatment plans, prescriptions and financial records connected with the appropriate patient.

Patients can be created by clinic staff or can register through the patient-facing registration system.

Patient Portal

Patients receive access to their own secure portal.

The portal provides a dedicated patient-facing environment for account and appointment-related activities without giving patients access to the clinic administration area.

Patient registration includes email verification, while invitation and password-management workflows help clinics securely onboard patients.

Appointment Management

Manage patient appointments from the practice dashboard while allowing patients to book appointments according to configured clinic availability.

Configure:

  • Clinic opening and closing times
  • Working days
  • Appointment slot duration
  • Holidays and practitioner leave

Supported appointment durations include 10, 15, 20, 30, 45 and 60 minutes.

Configured holidays and unavailable days are excluded from patient booking.

Gynae & ANC Records

Maintain dedicated Gynaecology and Antenatal Care records instead of relying on generic patient notes.

The clinical record system supports information such as:

  • LMP
  • EDD
  • Gestational information
  • G/P/A/L information
  • Visit information
  • Diagnosis
  • Associated clinical records

This helps practitioners maintain a more structured history throughout the patient’s treatment or pregnancy journey.

Custom Visit Types & Diagnoses

Every practice works differently.

The application allows visit types and diagnosis options to be configured according to the services offered by the clinic.

Examples may include:

  • Pregnancy / ANC
  • PCOS / PCOD
  • Fertility Consultation
  • Ultrasound Review
  • General Gynaecology Consultation

Case History

Maintain a structured patient case history so previous clinical information remains accessible during future consultations.

This provides the practitioner with a clearer longitudinal view of the patient’s care instead of depending on disconnected paper records or individual files.

Medical Reports & Documents

Upload and associate medical reports and supporting documents with individual patients.

This can be used for records such as laboratory reports, ultrasound reports, scan results and other relevant clinical documents.

Report dates can also be maintained to help preserve the chronological patient history.

Treatment Plans

Create and manage treatment plans directly within the patient’s record.

Treatment information remains connected with the patient and can be reviewed or updated during subsequent consultations.

Prescription Management

Create digital prescriptions from within the application.

The prescription system includes medicine management, patient association, prescription history and print-ready prescription views.

Prescriptions can also be sent to patients through the application’s email system.

Medicine Management

Maintain commonly used medicines inside the system and quickly locate them while preparing prescriptions.

This helps reduce repetitive manual entry during routine consultations.

Products & Services

Create your own list of billable clinic services and products.

Services can be enabled or disabled according to the practice’s requirements and used as part of the application’s billing workflow.

Invoices & Payments

Create professional patient invoices directly from the practice management system.

The billing module supports:

  • Invoice creation
  • Invoice editing
  • Invoice viewing
  • Printable invoices
  • Emailing invoices to patients
  • Payment records
  • Tax configuration
  • Currency configuration
  • Custom invoice prefix

Clinic and practitioner information configured in Settings can be reused across appropriate documents.

Practice Reports

Use the built-in reporting section to review practice information and operational data from the centralized application database.

With patient, appointment, clinical and financial information managed together, the practitioner has a single source for day-to-day practice records.

Automated Email Workflows

The application includes built-in email functionality for important patient and practice workflows.

Email functionality includes:

  • Patient account invitations
  • Email verification
  • Password setup
  • Password reset
  • Prescription emails
  • Invoice emails
  • Practice notifications

Email activity is also logged within the system.

Email Queue & Cron Support

Outgoing emails can be processed using an email queue instead of depending entirely on immediate browser requests.

The included cron processing system can automatically process queued messages when configured on the hosting server.

This provides a more reliable email workflow for production installations.

SMTP Support

Configure email delivery directly from the application.

Available delivery options include:

  • SMTP
  • PHP mail()
  • Automatic SMTP with fallback support

SMTP settings include server host, port, encryption, username, password, sender email and sender name.

A test-email facility helps verify the configuration.

Configurable Clinic Profile

Customize the application with your own practice information.

Settings include:

  • Clinic name
  • Gynaecologist name
  • Qualification
  • Specialization
  • Medical licence number
  • Medical council
  • Experience
  • Clinic phone
  • Email
  • Address
  • Registration information
  • GST information
  • Currency
  • Default tax
  • Invoice prefix
  • Clinic logo

Role-Based Access

The application provides dedicated access for clinic administration, doctors/gynaecologists and patients.

Patients use their separate patient portal, keeping patient-facing functionality isolated from clinic management functions.

Guided Installation Wizard

You do not need to manually import database tables to perform a standard installation.

The included installer guides you through application setup, including:

  1. Server requirement check
  2. Database configuration
  3. Database table creation
  4. Clinic configuration
  5. Administrator account creation
  6. Installation completion

A custom database table prefix can be selected during installation, making the application easier to install alongside other applications using the same database.

Lightweight & Self-Hosted

The application is designed to work as a traditional self-hosted PHP web application.

Your application and database remain on your own compatible hosting environment rather than depending on a mandatory third-party SaaS subscription.

There is no React, Node.js or separate frontend build process required for normal deployment.

Technologies Used

  • PHP 8+
  • MySQL / MariaDB
  • PDO / PDO MySQL
  • HTML5
  • CSS
  • JavaScript
  • Responsive web interface
  • SMTP / PHP Mail
  • Cron-based email queue processing

Server Requirements

Required

  • PHP 8.0 or newer
  • MySQL or MariaDB
  • PDO
  • PDO MySQL
  • Compatible web server
  • Writable application directories where required

Recommended

  • HTTPS / SSL certificate
  • SMTP email account
  • Cron job support
  • Regular database and file backups
  • Adequate storage for uploaded patient documents

What You Receive

Your purchase includes:

  • Solo Gynae Practice Management System
  • Administrator/Doctor management interface
  • Patient portal
  • Web-based installation wizard
  • Database setup process
  • Documentation
  • PDF documentation
  • DOCX documentation

Who Is This Product For?

This application is suitable for:

  • Solo gynaecologists
  • Obstetricians
  • Independent women’s health practitioners
  • Private Gynae clinics
  • ANC practices
  • Small maternity practices
  • Clinics moving from paper records to a digital workflow
  • Developers or agencies deploying a practice-management solution for an eligible client under the applicable licence

Why Choose This Application?

The goal is simple: provide the essential digital tools needed by a small gynaecology practice without the unnecessary complexity of a large hospital management system.

Patient registration, appointments, clinical records, ANC information, case history, reports, treatment plans, prescriptions, invoices, payments and communication remain connected within one application.

Install it on compatible hosting, configure your clinic information and start building your own centralized practice workflow.

Product Version: 1.0.0
Application Type: Self-Hosted Web Application
Deployment: PHP/MySQL Compatible Hosting
Licence: Lifetime use under the licence terms applicable to your purchase
Updates: Free updates for the purchased product version/eligible update entitlement